# Online sick leave notifications: register digitally > URL: https://4eck-media.de/en/competencies/online-sick-leave-notifications-register-digitally/ > Language: en > Description: With our solution for online sick notifications, parents can easily report their children digitally. ➤ Save administrative effort! --- ## Easily Manage Sick Notifications Digitally The principle is quite simple: If the child is sick, the parents go online to the sick notification page. There, they enter the relevant information for the notification in a small form. After submission, both the parents and the administration receive a confirmation email. This provides both parties with assurance that the sick notification was successful. Furthermore, the institution receives a current daily summary list that provides an **overview of all sick notifications**. A rights management system ensures that selected individuals receive exactly the information they need – for example, class teachers receive data for their own class, educators receive notifications for their own kindergarten group, or the secretariat receives information for the entire school. ### Tailored for Operators, Cities, Schools, Kindergartens & Associations Every institution has specific requirements. Therefore, we develop your **online sick notification specifically according to your needs** and also adapt it to your corporate design. Further advanced features can include automatic notification for lunch cancellation or sending excuses or certificates. Additionally, we are happy to prepare your online sick notification in multiple languages, in the languages you need. If you are an operator of multiple institutions, we can create a separate website for you, through which you can manage notifications for all your schools and kindergartens. ### Online Sick Notifications: Advantages - For parents: easy cancellations with just a few clicks - For the institution: clear & current overviews - Feedback via confirmation emails - Ideal for schools, daycare centers, clubs & cities - As a separate website or directly on your page - Customized to your corporate design - Expandable with desired additional features - Available in multiple languages - Applicable for single and multiple institutions - User-friendly and optimized for smartphones Our customers trust us ![Logo Schloss Torgelow - Eliteschule für Führungskräfte und Internatsschule](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/schlosstorgelow-logo.svg "schlosstorgelow-logo") schlosstorgelow.de ![Logo LeuchtNatur - Premium-Lampen aus natürlichen 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Malchow") ![Logo Cleanout Entrümpelung](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2026/03/f-und-p-logo.svg "Cleanout – Entrümpelung und Haushaltsauflösung in Bielefeld und Münster") ![Logo Fugen Fassaden](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2026/03/fugen-fassaden-logo.svg "Fugen Fassaden – Fugen erneuern, Fassaden reparieren und schützen") ![Logo Elektro Gerotzky](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2026/03/elektro-gerotzky-logo.svg "Elektro Gerotzky – Elektromeisterbetrieb für Güstrow, Rostock und Mecklenburg-Vorpommern") ![Logo Charteryacht Müritz](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2026/03/charteryacht-mueritz-logo.svg "Charteryacht Müritz – Yachtcharter und Bootsurlaub an der Mecklenburgischen Seenplatte") ## For daycares & schools: It’s that easy ![Online sick reporting for schools and kindergartens using the example of the city of Neustrelitz](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-fuer-schule-kindergarten-01-scaled.avif "Online sick notification: Parents first select the facility.") ![Online sickness notification for schools and kindergartens using the example of the city of Neustrelitz](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-fuer-schule-kindergarten-02-scaled.avif "The parents fill out a simple form for online sick notification.") ![Online Sick Leave Notification for Schools and Kindergartens using the Example of the City of Neustrelitz](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-fuer-schule-kindergarten-03-scaled.avif "After submission, parents and administration receive a confirmation email.") ![The administration receives a daily summary list of all cancellations.](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/sammelliste-mit-online-krankmeldungen-fuer-verwaltung-scaled.avif "The administration receives a daily summary list of all cancellations.") ### Digital Sick Reporting – Seamlessly Integrated into Your Administration Whether you want the **electronic sick report** directly as a subpage on your existing website or on a new website: We ensure that the system integrates seamlessly into your digital ecosystem and your other administrative processes. Collective lists with up-to-date cancellations are sent at the desired time to the relevant individuals. The data is formatted in the most practical way for you (for example, as PDF, CSV, or as lists in an administration system). The integration of the online sick report can be done as a plug-in for WordPress, but we also implement other solutions. In our development, we always focus on making your cancellation system an integral and thus extremely manageable part of your administration – for simple, quick, and clear processes. ### Management of Facilities, Individuals, Classes & Groups Every facility changes over time. Classes are added, kindergarten groups are removed, teachers and educators change, the office is newly staffed… To quickly and easily address these changes, you can easily adjust the **structure of your facilities** with our system. This way, the cancellation remains up-to-date in the long term and can be used flexibly. ### Time-Controlled Collection List: Everything at a Glance Calls are noted, emails come in, and then there are the announcements on the answering machine… All these processes are largely eliminated with our online sick note. Instead, those responsible for organizing the cancellations receive a **collection list at a desired time each day.** The structure and sorting of the list can be customized, and you can choose the format freely (for example, as a PDF, Excel, or CSV file). This provides schools and kindergartens with maximum overview, significantly simplifying internal organization. A clear assignment of individuals can determine who receives which lists in what format. This saves everyone a lot of time… and also certainly eases the nerves. ### Multilingualism We are happy to prepare the page for the electronic registration of children in the languages you need for your facilities. This particularly supports parents with a migration background, for whom a telephone sick note can pose an additional challenge due to **communication problems and language barriers**. The online sick note is available to you in German by default. However, whether **English, Ukrainian, Spanish, or other languages** – we will implement an easy switch for you to change the language, so that the registration form can be easily read and understood by everyone. - **Over 1,000 satisfied customers** - **20+ years of experience** **5 out of 5 stars** Based on Google reviews [Bewertungen ansehen](https://4eck-media.de/en/https://share.google/aF8KMRPfHUgAa5GCy "Google reviews") A big thank you to the team at 4eck Media! The new website is exactly what we wanted: modern, clear, and technically up to date. The additional subpages for SEO have helped us to optimize our content. We appreciate the expert advice, creativity, and reliability that 4eck Media brings to every project. Highly recommended! **Geschäftsführer** — LEKO ENERGY GmbH, Potsdam I would like to express my sincere gratitude for the super-fast and highly competent solution to my problem. My requirements and wishes were implemented professionally, and the resulting product flyer exceeded my expectations. Great availability, friendly team, and professional work. Thank you 😊 **Christina Kath** Since our first collaboration in 2015, our team has been consistently impressed by the creativity and passion put into processing our orders. Even better: They deliver fantastic quality in record time. 🙂 **Geschäftsführer** — MeckCura Pflegedienst GmbH, Güstrow/Wismar/Rostock I have worked with 4eck Media from Waren and am really impressed. You can immediately tell that they don’t just do agency work, but that they have real expertise behind them. Communication was always quick, straightforward, and on equal terms. When I had questions, I received clear answers and good solutions. Exactly what you want as an entrepreneur. **Flo Fischer** I have known Stefan and Matthias Petri for many years now. We have worked together on a wide variety of projects. The professionalism, commitment, and passion with which the two of them and their team approach their work is unparalleled. In addition to the agency itself, I have also been a long-time user of tutkit.com and can highly recommend this platform as well. **Frank S. Fischer** The preparation of an audit was comparatively much better than with our previous service provider (who is well-known in the SEO agency world). The recommendations for action are much more concrete and easier to implement in practice – this makes us want to intensify our cooperation. Many thanks so far Matthias! **Heiko Mühle** — HRM Consulting GmbH, Berlin We got to know and appreciate each other through working with a mutual client. My experience with 4eck media has been entirely positive! The collaboration is excellent—always solution-oriented, transparent, and characterized by mutual trust. The collaboration is refreshing and constantly infused with new ideas. **Lutz Thiel** Very helpful SEO audit—many errors were found and corrected, leading to significantly improved SEO performance for the site. Contact and completion just in time! **Geschäftsführer** — LeuchtNatur GmbH, Chiemgau/Bayern I always enjoy working with the team at 4eck Media and am more than thrilled every time. The collaboration is super straightforward, professional, and, above all, takes place on an equal footing. What I particularly like is that they think along with you, have a really good feel for design, and implement websites that are not only beautiful but also technically sound. I highly recommend them—they are a really strong partner! **Philipp Pechta** ## Views from real projects [![Online Sick Leave Notification Using the Example of the City of Neustrelitz for Multiple Institutions](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-abmeldung-beispiel-neustrelitz-scaled-1440x960.avif "Online sick leave notification using the example of the city of Neustrelitz for multiple facilities.")](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-abmeldung-beispiel-neustrelitz-scaled.avif) [![Online Sick Leave Notification using the example of Carolinum High School](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-abmeldung-beispiel-carolinum-scaled-1440x960.avif "Online sick note using the example of the Carolinum Gymnasium.")](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-abmeldung-beispiel-carolinum-scaled.avif) [![The online sick leave reports are being optimized for desktop and smartphones.](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-abmeldung-beispiele-scaled-1440x960.avif "The online sick leave reports are being optimized for desktop and smartphones.")](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/online-krankmeldung-abmeldung-beispiele-scaled.avif) ### Examples: The Residence City of Neustrelitz and Gymnasium Carolinum *Online Sick Notification Integrated on the Website of a Single Institution* Our online sick notification has been in use for years and has proven itself in practice. For example, **Gymnasium Carolinum** uses a user-friendly form that we have integrated directly into the school website—of course, in keeping with the overall appearance. The institution has managed over 32,000 notifications from 2017 to 2024. If you would like to take a look at the example, you can find it at [Kontaktseite von Carolinum](https://4eck-media.de/en/https://www.carolinum.de/kontakt/) under the heading Online Sick Notification. *Multilingual Online Sick Notification for Multiple Institutions via a Separate Website* We were also allowed to develop the online sick notification for the **Residence City of Neustrelitz**—and for several schools and daycare centers, in German, English, and Ukrainian. The solution is designed so that parents first select the appropriate institution in the city (whether a kindergarten or a school), then fill out the form and submit it. You can view the page here: [abmeldung-neustrelitz.de](https://4eck-media.de/en/https://abmeldung-neustrelitz.de).   ### User-friendly, transparent: a plus for parents & administration An easy online form for parents with a significant impact on administration – when you choose our online sick notification, both parents and administration benefit. The cancellation process is quick and simple, without waiting times or leaving messages on voicemail. The **organization of daily sick notifications** is much easier with the collective list function. Finally, both sides have the reassurance of transparent feedback that the sick notification has been successfully received. A true win-win solution for all parties involved! Your contribution to the **digi​talization of administration**, which truly reaches the citizens. ### Your path to online sick notification Whether you are an operator of multiple institutions or interested in online sick notification as a **school, kindergarten, or association**: Contact us directly. Matthias Petri, managing director of the agency 4eck Media, will personally discuss your specific requirements for the **online cancellation** with you. Afterwards, our team of experienced designers and programmers will quickly and cost-effectively implement your individual cancellation system. In a short time, the electronic sick notification will be available to you, your administration, and the parents of the children in your institution. [Nehmen Sie gleich per E-Mail Kontakt zu uns auf.](https://4eck-media.de/en/mailto:info@4eck-media.de) ![Carolinum Gymnasium](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/10/gymnasium-carolinum-seeansicht2-1440x960.avif "Gymnasium Carolinum") ## In use for 8 years “We have been using the online sick reporting system for students and teachers for 8 years and can’t imagine how it was before. In the first year alone, several thousand phone calls did not have to be made in the secretary’s office. There are no issues like on the phone, where sometimes the connection is poor or a name is not understood correctly. When sick reports were still made by phone, the school was often permanently unreachable between 6:30 and 8:00 because of the high volume of calls. The secretary can now calmly go through all the sick reports.” Kathrin Hutton, Carolinum Neustrelitz ![Matthias Petri, Managing Director of the agency 4eck Media.](https://4eck-media.de/en/https://4eck-media.de/wp-content/uploads/2025/11/Matthias_Petri-960x1440.avif "Matthias Petri, Managing Director of the agency 4eck Media.") Questions? Contact: Matthias Petri Phone number: [+49 3991 7787032](https://4eck-media.de/en/tel:+4939917787032 "Answers") ## Frequently asked questions (FAQ) Is the online sick leave being misused? We have also wondered about that. That’s why we passed the question on to a person who has years of experience with our online sick notification. Kathrin Hutton from the Carolinum Gymnasium in Neustrelitz believes that misuse of the online sick notification occurs very rarely. And if it does happen, the school administration takes action by seeking a conversation. “The students have heard about this, and that’s why it only happens occasionally. We even find it easier to verify this since sick notes are only valid with the officially registered email address of the parents, while it is too cumbersome to check phone numbers during a phone call.” How does the digital sick note work? Parents fill out a simple online form on the institution’s website (or a separate website). The sick leave notification is sent directly to the administration. At the same time, parents receive an automatic confirmation via email. What information do parents need to provide in the form? Typically, the child’s name, class or group, period of absence, and reason (e.g., illness, doctor’s appointment) are requested. The fields can be customized individually for your institution. For example, a simple checkbox could ask if the child should also be marked absent for lunch. Who receives the sick note? The sick note is automatically sent to the responsible administration of the school, kindergarten, or organization. Optionally, the respective teaching or support staff can also be notified. The extent to which specific individuals in your institution receive certain information can be adjusted. Is there an overview for the administration? Yes, the administration (or selected persons) receives a structured collection list of all incoming cancellations daily – clear and compliant with data protection regulations. How the data in the list is sorted can be defined in advance. Do parents receive a confirmation? Yes, after submitting the form, a confirmation email will automatically be sent to the provided address. This ensures transparency and security. Does an app need to be installed? No, an app is not necessary. The form is mobile optimized and works on smartphones, tablets, and PCs in the browser. Is the system GDPR-compliant? Yes. All data is processed in accordance with the requirements of the GDPR. The transmission is encrypted, and the data is only stored for as long as it is organizationally necessary for you. Can we customize the system to fit our institution? We fully customize the form to match the design and requirements of your website or corporate design. How quickly can the system be implemented? Depending on individual requirements, the integration usually takes a few days. After a brief coordination meeting, we set up the system and make it operational. For which institutions is the solution suitable? Our solution is suitable for elementary schools, secondary schools, high schools, kindergartens, after-school care, music schools, sports clubs, or other educational institutions where children are regularly cared for and cancellations need to be recorded efficiently. What does the online sick note cost? The online sick leave notification costs 1,800 euros (net) for its basic setup. We charge 200 euros (net) for each additional connected institution (school, kindergarten).